When you have no QR to scan (a receipt from a shop without electronic invoicing, an expense from another country, or a paper receipt), you can add the receipt by taking a photo or typing the details yourself. It is a two-step flow: first you attach the image, then you review the details and save.
Before you start
- Have a legible photo or PDF of the receipt handy, if you want the AI to fill in the details for you.
- Connect to the internet: the AI reading happens online, so with no signal it cannot analyze the image.
- You can also skip the photo and type everything by hand: attaching a file is not required.
Step by step
Open the scanner from the main screen and tap the Manual button in the bottom row. The Add manually screen opens.
Tap Attach and choose a photo or a PDF of the receipt. If you would rather not attach anything and type it all yourself, tap Enter manually and skip to step 4.
With the photo or PDF attached, tap Analyze with AI. facturillo's AI reads the image or the PDF and fills in the details for you (store, amount, date). If the photo did not come out well, tap Select another to pick another one.
Review and complete the details: TÍTULO (title), MONTO (amount), FECHA (date), CATEGORÍA (category), and whatever else you need. Adjust what is off and save. The receipt lands in your list.
A receipt added by hand does not go through the DGI check, so its details are the ones you confirm. If the receipt does have a QR or a CUFE, scanning it or typing the CUFE is faster and pulls in the real details for you.
Where to enter the RUC and ITBMS
PRO If you keep your expenses for your accounting, the same form lets you save the merchant's RUC and the receipt's ITBMS.
In the form, leave the receipt on National, in the National / Foreign selector right above AMOUNT.
Scroll down to TAX ID (OPTIONAL), which sits after CATEGORY (and after the pocket field, if you have pockets), and type the merchant's RUC.
In TAX - INCLUDED IN TOTAL (OPTIONAL), type the ITBMS already included in the total amount and tap Save. If the ITBMS is larger than the amount, the Save button stays disabled.
These two fields are part of facturillo Pro and only show on your personal account. On the Free plan they are not shown, and neither on a receipt marked Foreign, because the RUC and the ITBMS are Panamanian.